Planning an event is not that simple. There are so many things you have to consider. Imagine the number of people you would disappoint if you don’t plan ahead. In event planning, you can’t avoid unprecedented circumstances but if you are prepared, you can survive it. Here’s how you can avoid mistakes in event planning and how you can deliver the best event for all your participants.
Number Of Participants
In event planning, knowing the number of participants who will join is a must. How big is the event? How many people will be joining? The number of joiners can be controlled by printing just enough passes. Don’t be greedy, always prioritize the safety and wellness of your participants.
How To Choose A Venue
Choosing a venue can be difficult. You have to be updated with weather forecast whether if its going to rain or not. Rain can be your enemy if you choose a venue without cover. The thing with covered venues is that it offer limited number of seats. But it will always depends on how big is your even, so plan wisely.
Spreading The Word
An event will be an epic fail if there are few joiners. The event will be lousy and lonely plus you will not get back the investment you put for this event. To avoid this, make sure that you spread the word. Social media is very powerful when it comes to attracting joiners. Create a website and clearly state what the joiners can expect if they join. Create an attractive banner and print flyers as your guerrilla method.
Choose Vendors Wisely
If your event offers food and drinks, you will need vendors to help you. In choosing vendors, make sure that you do a background check first. Find out what other events have something to say about them on how they did their job. It also be wise to look for alternative vendor in case your first choice vendor didn’t deliver.
Choose The Perfect Date
Remember that your joiners have schedules as well just like you have one. Choose a date that will be advisable to the majority. As much as they want to attend your event, if they have commitment at work, then they won’t be able to join you. Announce the date 2 weeks to a month before the actual date of the event, so your joiners can file their leaves. It will give them enough time to prepare and insert your event to their schedule.
Always Have Plan B
As we tackled previously, unprecedented circumstances may come to surprise you. It makes sense to always have plan B. Check all the aspects of the event. Don’t miss any single detail. Remember that a great event is a well planned one. Avoid disappointments by planning ahead.